When organizing any gathering—big or small—WPS Spreadsheet provides a flexible, intuitive platform to keep your event on track and stress-free.

Open WPS Office and select the Spreadsheet module to begin.

Upon startup, choose the option to create a new blank document.

It acts as the master template where every task, deadline, and assignment will reside.

Start by labeling the first row with clear column headers that reflect the essential components of event planning.

Typical column labels are: Task, Responsible Person, Deadline, Progress Status, Urgency Level, Additional Info, and Completion Tick.

These headers provide structure so you can easily review, update, and prioritize tasks as needed.

Detail every step, from booking the venue to sending thank-you notes after the event.

Don’t settle for vague entries—add specificity to each item.

Rather than "Plan entertainment," detail: "Hire band, schedule sound check, confirm equipment needs, coordinate stage setup."

Granular tasks help prevent last-minute surprises and keep momentum steady throughout planning.

Ensure your checklist spans the entire lifecycle: pre-event, day-of, and post-event activities.

Next, assign each task to a specific person or team under the Assigned To column.

This helps clarify accountability and ensures everyone knows their role.

For individual planners, this column can be uniformly filled with your full name or initials.

Divide assignments strategically so expertise matches task demands—e.g., tech-savvy member handles sound, creative member manages decor.

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Accurate date formatting unlocks features like auto-sorting by timeline or highlighting overdue items.

Make sure to set realistic deadlines that allow enough time for completion and any potential delays.

Standardize your status options to: New, Active, Delayed, or Closed.

This gives you a quick visual indicator of where each item stands.

Dropdowns eliminate typos and make data analysis more reliable.

Completed in the Source field.

The Priority column lets you rank tasks by importance.

Use terms like High, Medium, or Low to indicate urgency.

Prioritizing ensures you tackle high-impact tasks before deadlines loom.

Apply cell formatting: red for High, amber for Medium, green for Low.

Use this space for reminders, alternative options, supplier notes, or instructions for assistants.

This keeps all relevant information in one place and prevents you from having to search through multiple files or messages.

Add a clickable checkbox in the final column to mark tasks as done.

Navigate to the Insert tab, locate Form Controls, then choose the Checkbox option from the menu.

Position one checkbox directly beside every task in the final column.

Clicking the checkbox updates your progress with a single action.

This provides a satisfying visual cue and helps track overall progress.

Turn your checklist into a smart dashboard using WPS Spreadsheet’s filtering capabilities.

Go to the Data menu and click the Filter button.

With filters on, you can instantly focus on everything "High Priority" or "Not Started."

For example, you can filter to show only High priority tasks that are still Not Started to focus your efforts.

You can also use conditional formatting to highlight overdue tasks.

Highlight the Due Date range, click Home > Conditional Formatting > New Rule > Use a formula, then enter: =A2

This acts as an automatic reminder for pending deadlines.

Don’t risk losing your work—save often and maintain at least two secure copies.

Invite collaborators via WPS Cloud link to enable live editing and comments.

Conduct a weekly audit to confirm progress and adjust deadlines as needed.

Use past checklists to build better ones: delete redundant tasks, expand useful ones, refine timelines.

By following these steps, you’ll create a dynamic, reusable event planning checklist in WPS Spreadsheet that brings structure to your planning process and helps you deliver successful events with confidence.