Importing CSV files into WPS Spreadsheet can be a straightforward process when done correctly, but many users encounter issues such as formatting errors, misplaced data, or missing columns.

For optimal results, adhere to this step-by-step procedure.

Before importing, open the file in a simple text tool like Notepad++ or Notepad to examine its underlying format.

LF mixtures or hidden control characters.

This preliminary check eliminates most data corruption issues before they reach the spreadsheet.

Initiate WPS Spreadsheet and ensure you’re working in a completely new, untitled document.

Do not attempt to open the CSV file directly by double clicking it, as this may trigger automatic parsing that does not align with your intended formatting.

Locate the Data menu in the top ribbon and pick the appropriate import function labeled "Import Data" or "From Text.

Pick the option labeled "From Text" or "From CSV," as terminology may differ slightly across WPS releases.

The Text Import Wizard will appear, granting you complete authority to define how your data is parsed and structured.

In the wizard, confirm that the file encoding is set correctly, especially if your data contains non English characters.

UTF-8 is the standard encoding for international data and should be used by default.

Then, select Delimited as the data type, since CSV files use delimiters like commas to separate values.

Proceed to the next step where you will specify the delimiter.

Confirm that "Comma" is the sole active delimiter; uncheck all others unless your dataset relies on alternative separators.

Study the preview pane closely to confirm that data splits cleanly at every comma without merging or breaking.

The most vital stage is assigning the correct data type to each column.

Click on individual columns in the preview and choose the appropriate format such as General, Text, or Date.

Always set columns containing numbers with leading zeros, phone numbers, or IDs as Text to avoid automatic conversion by the spreadsheet, which can lead to data loss.

For instance, entering 0123456789 as General converts it to 123456789, erasing the critical initial zero.

Text format retains every digit, symbol, and leading zero without any automatic adjustment.

Once all formats are set, click Finish to begin the data import.

You’ll see a window asking you to specify the starting cell for your imported dataset.

Set the import location to Cell A1 unless you need to append data elsewhere, then click OK.

Your data will be cleanly laid out in correctly aligned columns with preserved formatting.

Always save your final version as.XLSX; unlike CSV, it preserves styles, formulas, pivot tables, and multiple worksheets.

Post-import cleanup is essential for maintaining data integrity.

Remove any blank rows or columns, check for merged cells that may have been created incorrectly, and apply consistent font and alignment styles.

trailing spaces, or remove double quotes that were incorrectly imported around values.

Create a standard template with pre-set formats and formulas to streamline future imports.

It eliminates manual reformatting and guarantees uniformity in every import.

If you frequently import CSV files with the same structure, you can record a simple macro to automate the process, though this requires basic familiarity with WPS macro functions.

Verify your spreadsheet results by sampling a few rows against the original file.

Watch for misaligned columns, cut-off numbers, or dates that have been converted incorrectly.

Spending five minutes checking now avoids days of troubleshooting later.

By following these steps, you can import CSV files into WPS Spreadsheet efficiently, accurately, and with minimal manual intervention