Automating routine operations with WPS macros can greatly reduce manual effort by repeating common sequences such as applying consistent styles, embedding boilerplate templates, or ensuring document cohesion. Whether you work with data tables in WPS Spreadsheets or documents in WPS Writer, the system lets you save a workflow and execute it with one click, cutting down on workload and minimizing mistakes.

To begin, open the either WPS Writer or WPS Spreadsheets—WPS Writer for documents or WPS Spreadsheets for tabular data. Navigate to the View tab on the ribbon at the top of the window. Look for the Macro tool and click it. From the dropdown menu, select Start Recording. A dialog box will appear where you can assign a name to your macro. Choose a clear, descriptive name that reflects the task it will perform, such as FormatHeading or InsertStandardFooter. Do not include symbols or punctuation.

Next, decide where to store the macro. You can bind it to the active document, which means it will be available only when that specific file is open. Alternatively, you can store it in the global template, making it available in every new file you open. For the majority of users, saving in the Normal template is recommended if the macro will be applied often.

Once you’ve set the options, click Start to begin recording. WPS will now record all your inputs—the text styles you apply, the cells you select, wps官网 the toolbar options you activate, and your keyboard commands. Perform the specific series of operations you need replicated. For example, in a Writer document, you might select a paragraph, apply bold formatting, change the font size to 14, align it to the center, and add a border. In a data sheet, you might format a header row with a background color, bold text, and center alignment.

When you have completed the sequence, return to the the ribbon and click the Record tool once more. This time, select Finish Recording. Your macro is now stored and fully operational.

To run the macro, go back to the the Macro manager in the ribbon. You will see your saved macro listed in the dialog box. Select it and click Run. The recorded sequence will execute automatically, applying each operation you captured. You can also link a key combination for instant triggering. To do this, click the Macros button, select your macro, then choose Configure. In the dialog that appears, enter a shortcut key combination such as Ctrl+Alt+F. This allows you to trigger the macro without navigating through menus.

It is important to try it on a dummy file first before using it on important files. Macros repeat actions without deviation, so if a step was unintentionally included or if the macro depends on absolute locations, it may not work correctly in a different context. For example, a macro that styles a fixed block of cells will only work on identical coordinates unless the document layout matches exactly.

Macros in WPS Office are stored as basic automation files, but they are not editable through a code interface like in Microsoft Office’s VBA. This means you are unable to edit the script directly to improve its functionality. For users seeking deeper control, converting it for external use or using alternative automation tools may be necessary.

To manage your macros, use the Macro manager and select Manage Macros. Here you can view, rename, delete, or export your saved macros. Exporting is useful if you want to share a macro with a colleague or secure a copy for restoration. The saved file uses the.wpsm extension, which can be reloaded using the Import function.

Remember that macros can only be recorded and run in WPS Office’s desktop applications. Macros are unavailable on smartphones or browsers. Always ensure macros are allowed by your privacy preferences. Go to Settings > Preferences > Security, and under Automation Security, choose to permit macros in safe files or enable all macros if you are confident in their source.

By mastering macros, you turn ordinary tools into intelligent assistants. Whether you are a educator preparing lesson materials, a professional preparing monthly financial summaries, or an HR specialist creating uniform forms, automated scripts remove tedious manual work and let you focus on higher-value work. Begin with basic recordings and expand over time into a personalized automation toolkit.