Automating document conversion can save significant time and reduce human error when managing large volumes of files.

One of the most effective tools for this task is the WPS Batch Processor, a built-in feature of WPS Office that allows users to convert multiple documents at once without opening each file individually.

From converting PPTs to JPGs, switching XLSX to PDF, or preparing TXT files for archival, this tool unifies diverse conversion needs into a single streamlined workflow.

To begin, open WPS Office on your computer and locate the Batch Processor tool.

Look for it in the Tools section, or simply type "Batch Processor" into the app’s search box to pull it up instantly.

The moment you open it, a user-friendly panel emerges, clearly outlining the steps to pick files, select output types, and assign a save location.

The first step is to add the files you wish to convert.

Press the "Add Files" option to open a file explorer and choose several files simultaneously.

Hold Ctrl for non-adjacent selections or Shift to highlight a continuous block of files.

Alternatively, you can drag and drop folders directly into the Batch Processor window to include all compatible files within them.

The tool supports a wide variety of input formats including DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, and more.

Once your files are loaded, select your target format using the format selector.

Typical choices are PDF, DOCX, XLSX, and visual formats such as JPG or PNG.

Your chosen format dictates the structure and appearance of the resulting files.

When converting a slide deck to JPG, each slide becomes its own image; switching a Word doc to PDF maintains exact formatting for broad compatibility.

Define the folder where the output files should be stored.

Creating a separate folder ensures your source files remain untouched and your results stay organized.

Either input the folder address by hand or click Browse to visually pick the destination.

If filenames already exist in the target folder, the tool adds a sequential number or timestamp to avoid conflicts.

Take a moment to double-check all your settings before initiating the process.

The tool displays a summary of all files and their target formats, allowing you to confirm everything is correct.

Hit Start to begin processing your file batch without delay.

The duration depends on file volume and size, ranging from rapid completion to a few minutes for extensive jobs.

An on-screen progress indicator tracks the conversion in real time, with options to pause or abort as required.

Once finished, you’ll receive a confirmation alert and the folder containing your files will launch automatically.

You can then verify a few of the converted documents to ensure quality and accuracy.

Should issues arise, simply re-run the process with adjusted parameters or include additional files.

A standout feature is that it processes different file formats together in one go.

For example, drop a folder with DOCX, XLSX, and PPTX files and convert them all to PDF at once, eliminating multiple operations.

Perfect for business users dealing with reports, spreadsheets, slides, or contracts that demand consistent formatting.

Pre-organize your files into logical, clearly labeled directories to streamline the batch process.

This helps prevent confusion and ensures that you are converting the correct set of documents.

Additionally, keep your WPS Office software updated to benefit from performance improvements and compatibility enhancements.

Batch processing with WPS Office is not only time saving but also cost effective, especially compared to purchasing third-party conversion tools.

Since it’s part of the WPS ecosystem, users already working in Writer, Spreadsheets, or Presentation have instant access to automation.

Ultimately, WPS Batch Processor streamlines document workflows, minimizes human input, and guarantees uniform output quality.

By mastering its features, you can transform how you manage file formats in both personal and professional environments, making document handling faster, more accurate, and less stressful.