To set up drop-down lists in WPS Spreadsheet, you begin by marking the target cells where you want the drop-down menu to appear. Once selected, navigate to the Data tab located on the main navigation bar of the interface. Within this tab, find and select the Validation Settings. This opens a dialog box where you can specify restrictions for the data allowed in the selected cells.

In the Data Validation window, under the Rules section, change the Data type to List. This tells WPS Spreadsheet that you intend to enable a choice-based input. Next, in the Source field, you can either write entries out by listing items with comma separators, or you can use existing cells that already contains your desired options. For example, if your list of options is in cells cells A1-A5, you would enter A1:A5 in the Source box. This approach is especially useful if you plan to maintain dynamic choices, as changes to the source range will automatically reflect in the drop-down.

After entering your source, you can choose to enable the box labeled Permit empty values to allow users to leave the cell empty, and you may also activate the Enable visual indicator to ensure the small arrow appears next to the cell for easy access. Once your settings are configured, click OK to apply the validation rule. The selected cells will now display a dropdown symbol, and users can only use the provided alternatives.

If you need to modify the options, simply click the cell containing the list, return to the Validation Tool, and modify the Source field as needed. To delete the validation, wps官网 return to the validation settings, click the Erase All, and then click Yes. It is also helpful to use defined names for extensive or recurring options, as this improves efficiency and improves readability. To create a named range, choose the source values, go to the Formulas section, and select Define Name. Assign a clear name and use that name in the Source field instead of a range reference.

Drop-down lists in WPS Spreadsheet enhance data accuracy by minimizing manual input mistakes and standardizing responses. They are particularly valuable in data entry templates, surveys, asset logs, and any scenario where responses should follow a standard set of choices. Always validate the implementation after creation to ensure all options are visible and that the list works reliably when you click the arrow. With proper setup, drop-down lists become a key asset for simplifying input processes and ensuring trustworthy outputs.