When sharing WPS office files, especially those containing restricted content, it is essential to ensure that approved users can access the content. WPS Office provides built-in password protection features that allow you to distribute documents safely without compromising information security. To begin, open the document you wish to protect in WPS Writer, depending on the document format. Navigate to the Protect tab located in the command panel, and click on the Apply Password option. From the options list, select Set Password Protection. A dialog box will appear prompting you to enter a robust access code. Choose a combination of capital and small letters, numbers, and non-alphanumeric signs to make the password hard to crack. Avoid using easily identifiable information such as birthdays or simple phrases. After entering the password, confirm it by double-checking it in the verification field. Click Apply to apply the encryption. The document will now require this password upon every launch.

To share the file securely, avoid sending it via non-secure mail services or unprotected sharing URLs. Instead, use secure file transfer services that support full encryption, or transmit the password separately through a distinct medium—such as a voice message, secure chat platform, or in person. Do not combine the password and the file together in the same message. Additionally, always verify the recipient’s identity before sharing. If you are sharing with multiple people, consider using unique access codes for each recipient to maintain better control and access logging. For extra security, save the encrypted document in a trusted format such as PPTX, which are fully supported by WPS Office and competing platforms. Avoid using legacy formats that may not properly support password protection.

After sharing, check frequently who has access to the document and revoke permissions if necessary. If you suspect a password has been leaked, immediately update it and reapply protection. Remember that password-based security does not substitute other security measures like antivirus software, network security barriers, or encrypted networks. Always keep your WPS Office application updated to benefit from the current vulnerability fixes. By following these steps, you can confidently share WPS documents while maintaining the privacy and confidentiality of your content.