Many users struggle with CSV imports in WPS Spreadsheet due to formatting glitches, data misalignment, or hidden column losses.

To ensure efficiency and accuracy, follow these steps carefully.

Begin by inspecting your CSV file using a basic text editor such as Notepad to confirm its integrity.

Check that the data is properly separated by commas and that there are no unexpected characters or inconsistent line endings.

This preliminary check eliminates most data corruption issues before they reach the spreadsheet.

Initiate WPS Spreadsheet and ensure you’re working in a completely new, untitled document.

Avoid double-clicking the CSV file—this forces WPS to auto-detect structure, often resulting in incorrect column splits.

Locate the Data menu in the top ribbon and pick the appropriate import function labeled "Import Data" or "From Text.

Select "From Text" if "From CSV" isn’t listed—both serve the same purpose in most versions.

This will open the Text Import Wizard, which gives you full control over how the data is interpreted.

Ensure the correct character encoding is selected, particularly for files with non-Latin alphabets or international symbols.

Always choose UTF-8 unless you’re certain your file uses a different encoding like ANSI or ISO-8859-1.

Choose "Delimited" mode rather than "Fixed Width," as CSV inherently uses separators to distinguish columns.

In the following screen, indicate the character used to separate your data fields.

Make sure only the Comma box is checked—deselect Tab, Semicolon, or Space unless your file explicitly uses those as separators.

Preview the data in the window to make sure columns are splitting correctly at the right points.

The next critical step is setting the data format for each column.

For each column in the preview, click and assign the most suitable data type from the dropdown menu.

Always set columns containing numbers with leading zeros, phone numbers, or IDs as Text to avoid automatic conversion by the spreadsheet, which can lead to data loss.

For example, a phone number like 0123456789 may become 123456789 if formatted as General, removing the leading zero.

Setting columns to Text ensures the data remains exactly as it appears in the source file.

Confirm your column settings and press Finish to load the data into the spreadsheet.

You’ll see a window asking you to specify the starting cell for your imported dataset.

Select A1 as the top-left anchor point for your data and click OK to proceed.

Your data will be cleanly laid out in correctly aligned columns with preserved formatting.

Always save your final version as.XLSX; unlike CSV, it preserves styles, formulas, pivot tables, and multiple worksheets.

Post-import cleanup is essential for maintaining data integrity.

Eliminate unused rows.

Utilize Find & Replace to strip excess whitespace or remove stray quotation marks encasing text entries.

For recurring tasks, design a reusable template with fixed column types and built-in formulas.

It eliminates manual reformatting and guarantees uniformity in every import.

For repetitive tasks, use the Macro Recorder in wps office下载 to automate the entire import workflow, provided you understand basic macro recording.

Finally, always validate your imported data by comparing a sample of the imported rows with the original CSV file.

Watch for misaligned columns, cut-off numbers, or dates that have been converted incorrectly.

Spending five minutes checking now avoids days of troubleshooting later.

By following these steps, you can import CSV files into WPS Spreadsheet efficiently, accurately, and with minimal manual intervention