Automate PDF Conversion & Email Sending with WPS Office

The integration of WPS PDF Converter with email systems cuts down manual effort

ideal for professionals who frequently share formatted documents with multiple recipients

By linking conversion and distribution functions, you avoid time-consuming manual handling and prevent oversights

To begin, ensure you have WPS Office installed on your computer

given that it provides all-in-one functionality for creating and converting common office formats

First, organize your source files—these could be Word documents, Excel spreadsheets, or PowerPoint slides

destined for conversion into PDF format and inclusion in outgoing messages

Create a dedicated folder to store these files for easy access and consistency

Then, set up the batch processing feature in WPS PDF Converter

Open WPS Office, navigate to the PDF Converter tool, and select the batch conversion option

Indicate the source folder, ensure PDF is selected as the output, and define where converted files should be stored

After the conversion finishes, every file will be transformed into a consistent PDF, prepared for emailing

Proceed to configure automatic email transmission

Although WPS doesn’t send emails natively, it cooperates flawlessly with Gmail and Outlook via automation plugins

Outlook users can leverage Power Automate or custom VBA macros to auto-generate emails when new PDFs appear

Create an automated routine that watches the folder, recognizes new PDFs, and launches a pre-filled email with the attachment

You can predefine the recipient list, subject line, and body text to maintain consistency across communications

If your workflow centers on Gmail, use Google Apps script alongside folder detection

Place your PDFs in a Google Drive folder and write a script that triggers Gmail messages upon file detection

This method requires minimal coding and can be triggered daily or on demand

Those seeking robust automation should consider Zapier or IFTTT to link WPS output folders to Gmail, Outlook, or other mail services

Run preliminary tests with a small batch of files to confirm all components function correctly

Ensure conversion quality, correct email addresses, accurate message bodies, and complete file attachments

Archive your email transmissions to guarantee adherence to company retention and regulatory guidelines

Remember to update your automation rules if your file structure or recipient lists change

Keep your WPS Office software updated to benefit from the latest features and security patches

This synergy automates what was once a manual, high-risk procedure, allowing you to focus on higher-value tasks

This combined approach improves productivity while ensuring all outgoing documents appear polished and uniform